EDI 945 - Warehouse Shipping Advice

EDIFACT

An EDI 945 Warehouse Shipping Advice is sent by a third-party warehouse or third-party logistics firm to notify a supplier that a shipment has been made. The EDI 945 (x12 945 Warehouse Shipping Advice) transaction provides the information needed for the supplier to reconcile the quantity shipped against the quantity ordered, create an invoice and generate an 856 Advance Ship Notice (ASN) transaction. Depending on the supplier’s requirements, the warehouse may report the complete order as shipped or shipped with exceptions.

EDI Documents

Benefits of using an EDI 945 Warehouse Shipping Advice

Both the third-party warehouse (sender) and the supplier (receiver) benefit from implementing the EDI Warehouse Shipping Advice. Many of these benefits are dependent on how automated and integrated the transaction is for both parties.
Some of the benefits of the EDI 945 include:

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Reduce administrative time spent by the warehouse to manually submit shipping advice documents and reduce time for the supplier to process paper-based shipping documents

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Reduce the volume of paperwork and increase operating efficiencies through reduced time requirements to complete transactions by both parties

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Eliminate the need to send/receive warehouse shipment notices in several different formats such as email, fax or CSV

Key data elements in an EDI Warehouse Shipping Advice (x12 945 Warehouse Shipping Advice) document include:

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Shipment payment type information

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Date shipment was made

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Ship-from and ship-to information

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Shipment identification

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Item and quantity shipped, including variance from order quantity

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Shipping service level (e.g., overnight, 2-day delivery, etc.)

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Transportation method (e.g., air freight, ground, etc.)

Why use EDI 945?

Many suppliers use third-party warehouses or third-party logistics firms to process shipments and maintain inventory on their behalf. The EDI 945 is one of two primary transaction sets designed for EDI communications with remote warehouses.

The EDI 945 Warehouse Shipping Advice document can be used by the warehouse to report a reason for a change in the shipping date, a reason products were cut from a shipment, and product substitution information.

Ultimately, the information provided on the EDI 945 document (x12 945 Warehouse Shipping Advice) can be used by the supplier to communicate the shipment detail to the retail customer in the EDI Ship Notice/Manifest (EDI 856).

Automate Warehouse Shipping Advice with Full-Service EDI from SPS Commerce

Managing ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution.

A full-service provider, like SPS Commerce, has an expert team that handles ongoing management of your EDI solution so you can prevent EDI errors and chargebacks.

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