EDI 204 - Motor Carrier Load Tender

EDIFACT

The EDI 204 is used by shippers to communicate a request to a full truckload motor carrier for the movement of a shipment. It may be used for creating a new shipment, updating or replacing a shipment, or canceling a shipment. Shippers may include manufacturers, distribution centers,
wholesalers, or any company that is interested in having goods shipped.

The EDI 204 is also called EDI Motor Carrier Load Tender and x12 Motor Carrier Load Tender. It is generally not used for shipments that are less than a full truckload.

EDI Documents

Benefits of using the EDI 204 Motor Carrier Load Tender

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Reduce data entry errors

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Provides more accurate data in the Motor Carrier Freight Details and Invoice (EDI 210) and the Transportation Carrier Shipment Status Message (EDI 214).

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Improves shipment planning for shippers and carriers.

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Helps the carrier understand the requirements of the shipment and its associated costs.

Key data elements included in an EDI 204 Motor Carrier Load Tender

The EDI 204 document typically provides detailed pick-up and delivery information for a load, usually for a single pickup location. Data elements include:

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Scheduling

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Ship-to location

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Receiver contact information

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Description of the goods to be shipped

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Size of the trailer or other equipment requirements

Common issues regarding EDI 204

Shippers have specific requirements for the EDI 204 document and related workflow. Generally, carriers must send an EDI 990 (Response to a Load Tender) for each EDI 204 within a defined time period. The EDI 990 will indicate whether the carrier is accepting or declining the shipment. If the carrier accepts the shipment, then in most cases the carrier will also provide status updates using a 214 Shipment Status EDI message. Shippers generally expect carriers to access and respond to the EDI 204 quickly. Failure to do so can have negative effects on trading partner relationships.

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