EDI 880 - Grocery Products Invoice

EDIFACT

Grocery suppliers use the EDI 880 Grocery Products Invoice to request payment for delivered goods or services. The transaction conveys the terms of sale, the products and quantities delivered, the list price and any allowances or charges that apply. Buyers can also use the EDI 880 to request payment for redeemed coupons. In this case, the transaction provides details on the quantity and face value of the coupons redeemed.

The EDI 880 may be replaced with the EDI 857 Shipment and Billing Notice, which contains both shipment and invoicing information in one transaction. The UCS guidelines only support the EDI Grocery Products Invoice.

EDI Documents

Benefits of using an EDI 880 Grocery Products Invoice

The electronic invoice is an efficient and traceable means of invoicing a wholesaler or retailer for grocery items or services. Suppliers automate this transaction to streamline the payment process.

Most grocers and retailers will immediately move the EDI 880 into their integrated payable or receiving system. If the buyer identifies no discrepancies, the invoice is scheduled for payment. If discrepancies are found, manual follow-up is typically required.

Grocery suppliers benefit by using the EDI 880 to:

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Invoice buyers for delivered goods
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Eliminate manual entry (and related errors) of invoices by the buyer
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Move invoices quickly through the buyer’s payables system
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Reduce payment delays due to invoice discrepancies

The key data elements included in an EDI 880 are:

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Terms of sale
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Item information, including quantities
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The list price of items
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Allowances/charges (if applicable)
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Type of invoice (if sent by the buyer to redeem coupons)

Common issues regarding EDI 880

Invoicing and invoice reconciliation can be a painful process if not automated because a company must rely on manual processes.

Invoice discrepancies

Was the latest invoice received and scheduled for payment? Or, were possible errors identified?

Coupon redemption

Was my company reimbursed for the manufacturer’s coupons?

Pricing

What is the list price of the items received? Does this match our records?

Automate 880 Grocery Products Invoice with Full-Service EDI

The EDI 880 is beneficial to both trading partners allowing sellers to be paid on schedule and buyers to focus on only those invoices that need attention. Automating the EDI 880 provides invoice information in a way that can move this document quickly through the payable process.

As a full-service provider, SPS Commerce offers EDI cloud-based solutions and grocery experts to manage the day-to-day EDI operations on behalf of our customers. Our experts are readily accessible and want to answer any EDI questions you may have. We are here to make sure Grocery Products Invoice flow seamlessly to trading partners.

The full-service approach from SPS means that the day-to-day management of the EDI environment is our responsibility, not yours. Every day, our EDI experts monitor your data, address any issues and manage every step. If something isn’t quite right, we make any changes needed to make it right.

SPS Commerce Fulfillment automates EDI and other data transactions with grocers and wholesalers. With SPS overseeing your EDI, invoicing customers just became a lot easier? Interested in learning more?

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