EDI 824 - Application Advice

EDIFACT APERAK

An EDI 824 document is typically sent by the buyer to report the acceptance, rejection or required changes to an EDI document from a supplier. The EDI Application Advice message contains information identifying the originating business message such as reference numbers, dates, quantities and monetary amounts. It also provides trading partner information and technical error descriptions with free-form text-format capability.

EDI Documents

Benefits of using an EDI 824 Application Advice

There are benefits to both the purchaser and the supplier of implementing the EDI Application Advice. Many of these are dependent on how automated and integrated the transaction is for both parties.
Some of the benefits of the EDIFACT APERAK (also known as x12 824 Application Advice) that can be realized include:

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Allow the originator of the transaction set to correct inconsistencies in a timely manner, minimizing the impact on time-sensitive applications

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Reduce administrative time by eliminating the need to communicate application errors by phone, fax or mailed paper reports

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Eliminate data entry errors associated with manual processes

Key data elements included in the Application Advice document include:

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Reference numbers

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Quantities

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Technical error descriptions with free-form text-format capability

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Trading partner information

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Monetary amounts

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Dates

Common issues regarding EDI 824

If you receive an EDI 824 message indicating rejection of your EDI document, you will need to correct the errors that are referenced in the document. Here are common EDI errors that may be communicated via the EDI Application Advice document.

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The PO contains a non-numeric value

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Invalid vendor number in REF segment

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Invoice number is blank or invalid

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Invalid invoice date

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Invoice total does not equal the detail total

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Invalid currency type for the vendor

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Invalid warehouse number

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Invalid due date

The EDI Application Advice should not be used in place of a business message designed as a specific response to another business message.

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Managing ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution.

A full-service provider, like SPS Commerce, has an expert team that handles ongoing management of your EDI solution so you can prevent EDI errors and chargebacks.

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