Solve Invoice Reconciliation
Automate the matching process between what you order, what arrives, and what you pay — so your AP team stops chasing discrepancies and starts processing clean invoices.
The Problem
Invoices Get Paid Before They're Verified
Staff approve invoices without confirmed receipt data – paying for quantities that didn’t arrive, at prices that weren’t agreed.
Discrepancies Surface After Payment
By the time a mismatch is caught, the payment has processed. Recovering overpayments from suppliers takes weeks and damages the trading relationship.
Your AP Team is Doing the Work the Network Should do
Staff spend hours hunting for matching POs, pulling shipping documents, and comparing line items by hand – for every single invoice.
Why This Problem Exists
Invoice reconciliation breaks down because the data needed to approve payment lives in three separate places: the purchase order, the shipment record, and the supplier invoice. Without a shared data exchange connecting all three, every approval requires manual assembly. The larger your supplier network, the more time that costs — and the more opportunities exist for errors to slip through.
Suppliers and Retailers Aren't Exchanging Structured Data
Three-Way Matching Requires Three Sources of Truth
Discrepancies are Only Visible After the Fact
Supplier Onboarding Creates Structural Gaps
How SPS Commerce Solves Invoice Reconciliation
Connect
Foundation Layer
Connect the data needed to identify, explain, and dispute invoice discrepancies across trading partners. Create early visibility so issues can be addressed before revenue loss escalates.
So you can:
See all purchase orders. shipment records, and supplier invoices in one place
Get proof documents automatically retrieved and attached to each exception
Direct integrations with retailer and carrier portals ensure accurate, timely data
Orchestrate
Workflow Automation
Automate invoice reconciliation workflows so discrepancies are flagged before payment, disputes are submitted accurately, and outcomes are tracked consistently across your supplier base.
So you can:
See potentially invalid invoice charges flagged automatically
for review
Automate three-way matching with EDI 850/855/856/810
document flow
Exception-based review – only mismatches route to your
team
Access end-to-end reconciliation tracking in one place
Optimize
Intelligence Layer
Apply network intelligence and expert insight to understand why invoice discrepancies occur, identity repeat patterns across suppliers, and prevent issues from happening again.
So you can:
See invoice exception trends organized by supplier, type,
and reason
Understand patterns by supplier, reason, and process
breakdown
Receive ongoing guidance from supply chain and EDI
experts
Measurable Results
%
Fewer invoice exceptions (Forre-sier Tl=J 2025)
%
Less effort on receiving and invoice processing
%
Productivity gain in purchase order management (Forrester TEl 2025)
Related Challenges
Manual Purchase Order Management
When POs aren’t acknowledged and tracked through EDI, the data feeding your reconciliation process is incomplete before the invoice even arrives
Supplier Compliance and Chargebacks
Invoice discrepancies are one source of margin loss. Supplier non-compliance – late shipments, short fills, labeling errors – is another. SPS Performance Management connects both.
Revenue Recovery
Even with automated reconciliation, some invalid charges slip through. SPS Revenue Recovery identifies and disputes deductions and chargebacks across your supplier base.