Price/Sales Catalog

EDI Document 832

graphic showing raw EDI data for EDI 997, EDI 850, and EDI 852 transactions

What is an price/sales catalog document?

The primary purpose of the price catalog EDI 832 document (PRICAT) is for the supplier to provide the purchaser (usually a retailer) information regarding their product catalog. The PRICAT document may detail products or services, however in the retail sector refers almost exclusively to products.

There are two broad types of EDI documents, split between the EDIFACT and ANSI X12 standards. EDIFACT is the standard advocated by the UN, and is used in Australia, New Zealand, Europe, and parts of Asia, and uses a sales catalog/price catalog document called ‘PRICAT.’ The ANSI X12 standard is used in North America, and uses the EDI 832 document.

The key data elements included in the price catalog/sales catalog PRICAT document.

  • Identifying number
  • Unit price and taxation detail
  • Product item identifiers/services such as UPC/EAN/GTIN
  • Product description detail, consistent with category norms
  • Unit of measurement
  • Date of transmission, reflecting the time at which the document is accurate

Additional data that may also be included in the inventory inquiry are:

  • Terms of trade and INCOTERMS
  • Bills of material (BOM) where relevant
  • Product packaging configuration
  • Expiration of information (e.g. when sale price will change)
  • Lead time for product dispatch/delivery
  • Sender and recipient codes
  • Communication contact detail, for further inquiry
  • Additional product description information

Benefits

There are benefits to both the purchaser and the supplier of implementing electronic trading of the inventory advice. Many of these are dependent on how automated and integrated the transaction is for both parties. Some of the benefits include:

  • Provides up-to-date catalog information to streamline trade between retailer and supplier.
  • Minimizes customer service resource requirements.
  • Enables the purchaser (typically a retailer within our network) to manage publicly available data on their website, such as price, product detail, or remove the item from the website.

Want to learn more about specific EDI files?

Here’s a long list of EDI transactions commonly used in retail.

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