Invoice

EDI 810

What is an EDI 810 and how is it used?

An EDI 810 is the electronic version of a paper invoice. In the retail industry, a vendor or supplier will send an 810 to a retail partner or distributor to request payment for products.

Types of EDI invoices

There are multiple EDI documents that support the invoice.

  • The EDI 810 is more widely used in general merchandise/services.
  • The EDI 880 is used for invoices specific to grocery products.
  • The EDI 894 is utilized for vendor managed inventory (VMI) models.

The key data elements included in an 810:

  • Invoice number
  • Purchase order number
  • Invoice date
  • Product/service identifiers such as UPC/EAN/GTIN with their respective quantities
  • Item price

Additional data that may also be included in the invoice:

  • Carrier and service levels
  • Invoice terms
  • Ship to and remit to locations
  • Vendor number
  • Charges and/or allowances
  • Taxes
  • Additional item identifiers such as buyer item number and vendor part number
  • Shipping information

Benefits of using an electronic invoice:

There are benefits to both the purchaser and the supplier for implementing electronic trading of the invoice.  Many of these are dependent on how automated and integrated the transaction is for both parties.  Some of the benefits include:

  • Reduction in volume of paper flow and gain operating efficiencies through reduced time requirements to complete transactions by both parties
  • Reduction in administrative time spent manually submitting invoices (supplier) and manually  entering invoices (purchaser) allowing for resources to focus on value added work
  • Elimination of data entry errors associated with manual entry
  • Reconciliation against orders/shipments to verify correct invoice amounts
  • A quicker reconciliation may result in a more timely payment

Want to learn more about specific EDI files?

Here’s a long list of EDI transactions commonly used in retail.

graphic showing raw EDI data for EDI 997, EDI 850, and EDI 852 transactions

Questions about EDI?

If you have questions about EDI products, implementation, integration or anything else, please let us know. Our experts are standing by, ready to help.