EDI 944 - Warehouse Stock Transfer Receipt Advice

EDIFACT

The EDI 944 Warehouse Stock Transfer Receipt Advice (X12 944) is an electric version of the Warehouse Stock Transfer Receipt Advice document. The EDI 944 provides a retailer with information to correctly record and modify their product inventory levels at a public warehouse.

Besides being used to confirm the receipt of a transfer shipment, the EDI 944 reports overages and shortages of a product, whether the product is damaged product and specific product status –– such as warehouse lot number or related production codes.

EDI Documents

Benefits of using a 944 Warehouse Stock Transfer Receipt Advice

To fully benefit from an EDI 944, the warehouse must transmit the business message in a timely way, and the retailer’s inventory management system must be capable of recognizing and processing the receipt data. Beyond this are additional benefits to both the warehouse provider and the retailer in implementing electronic trading using this document. Many of these are dependent on how automated and integrated the transaction is for both parties. Some of the benefits that can be realized include:

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Reduction in volume of paper flow, gain in operational efficiencies through reduced time requirements to complete transactions by both parties
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Reduce administrative time spent manually submitting receipt confirmations
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Elimination of data entry errors associated with manual processes

The key data elements included in a purchase order:

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Ability to notify seller(s) of inventory levels (shortages, damages, codes, status)
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Ability to accurately confirm receipt of a transfer shipment
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Ability to indicate any problems in receiving or locating a product
After the EDI 944 Warehouse Stock Transfer Receipt Advice is received, an EDI 997 Functional Acknowledgement is sent back, indicating that the Warehouse Stock Transfer Receipt Advice was successfully received. The EDI 944 is second in a series of inventory management-specific EDI documents: EDI 940 Warehouse Shipping Order, EDI 944 Warehouse Stock Transfer Receipt Advice, and EDI 945 Warehouse Shipping Advice.

Common issues regarding EDI 944

Incompatibility of data

Does your warehouse have an inventory management system (IMS) capable of recognizing and processing receipt data?

Manual entry errors

Are you often encountering incorrect or missing data, detail, codes which prevent completion of notifications or causes delays or breakdowns in communication?

Product location

Do you often have challenges in accurately locating products?

Automate 944 Warehouse Stock Transfer Receipt Advice with Full-Service EDI from SPS Commerce

Managing ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution.

SPS also takes ownership of understanding your trading partner requirements and making map changes. A full-service provider, like SPS Commerce, has an expert team that handles ongoing management of your EDI solution.

Each year, our team actively manages thousands of changes from retailers, communicating directly with your trading partners to manage connectivity, setup, requirements, updates and support efforts.

SPS Fulfillment proactively monitors and optimizes your solution to prevent errors and minimize data entry. This fully integrated, automated approach uses EDI to share details easily and completely. Interested in learning more about our EDI solution?

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