EDI 876 - Grocery Products Purchase Order Change

The EDI 876 Grocery Products Purchase Order Change message is used by suppliers to respond to an EDI 875 Grocery Products Purchase Order with any changes. These changes are usually related to quantities. If the item is unavailable, the message will point out a zero in the quantity field for that item, letting the retailer or wholesaler know that the item is unavailable and cannot be shipped. This specific EDI transaction is found only in the UCS guidelines.

EDI Documents

Benefits of using an EDI 876 Grocery Products Purchase Order Change

The EDI 876 is part of the order business process and communicates order revisions from the seller to the retailer, wholesaler, or distributor. It is an efficient way to communicate when items are no longer available, temporarily out of stock or have limited quantities. These communications equip buyers with the information needed to make alternative arrangements if necessary.

Suppliers send the EDI 876 to inform the buyer of any changes at the earliest possible date. These communications equip buyers with the information needed to make alternative arrangements if necessary. The EDI Grocery Products Purchase Order Change helps the trading partnership by keeping all parties informed about an order and making parties aware of discrepancies in advance.

Grocery suppliers benefit by using the EDI 876 to:


Communicate order revisions to retailers or wholesalers


Indicate which items cannot be shipped as ordered


Convey any delays in shipment dates related to the order or individual items

The key data elements included in an EDI 876 are:


Item number


Item description


Quantity corrections

Non-grocery trading partners have a similar transaction, the EDI 860 Purchase Order Change Request – Buyer Initiated. So, if a retailer sells both grocery and non-grocery items, they may need to receive the EDI 876 AND the EDI 860 depending on the vendor.

Common issues regarding EDI 876

The order process requires trading partners to communicate so orders arrive on-time, complete, and packaged as expected. Grocers and their suppliers rely on the EDI 876 to alert them to any order revisions.

Discontinued items

How can I let my buyers know the item ordered is no longer available?

Delayed fulfillment

Will the order ship with all items ordered, or arrive with at my DC with only part of the ordered quantity?

Alternative items

If the item is unavailable, is there time to order an alternative item or purchase it from another vendor?

Automate 876 Grocery Product Purchase Order Change with Full-Service EDI

Automating the EDI 876 improves communication and quickly provides updates to the retailer. SPS sets up the EDI Grocery Products Purchase Order Change on a supplier’s behalf and monitors the system to be sure order changes reach the retailer or wholesaler.

Our food and technology experts are accessible and ready to address any EDI issues. We are here to make sure purchase order changes flow seamlessly to trading partners.

A full-service approach from SPS means that the day-to-day management of the EDI environment is our responsibility, not yours. Every day, our experts monitor your EDI data, troubleshoot any issues and manage every step. If something isn’t right, we make any adjustments needed and ensure it is resolved.

SPS Commerce Fulfillment automates EDI and other data transactions with retail or grocery trading partners. With SPS overseeing your EDI operations, communicating your order changes just became a lot easier? Interested in learning more?

Automatically communicate order changes with buyers.

Save time and keep data integrity with your buyers. Start here.

(You'll hear back within 1 business day)

Additional EDI Resources

Enter a virtual library of information about EDI for suppliers, vendors and distributors to provide you with the product knowledge you need to power your business.

Ultimate List of EDI Transactions

Here are some of the most common documents and transactions that are supported through EDI automation.

See the Ultimate List

Five Top EDI Documents to Automate

When you automate your most-used EDI documents, it can significantly cut down keystrokes and speed up processes.

Give Me Five

EDI Glossary

Terminology including retail definitions, order management models, supply chain roles, software and distribution channels.

What’s the Word

EDI for Suppliers & Vendors

Discover how leading vendor and supplier businesses are serving their customers better with EDI solutions from SPS Commerce.

EDI for Suppliers & Vendors