EDI 861 - Receiving Advice/Acceptance Certificate

EDIFACT RECADV

The EDI 861 document type (X12 861) is an electronic version of a paper Receiving Advice/Acceptance Certificate used in automatic stock-replenishment programs managed by the supplier or vendor. EDI formats include X12, ANSI, EDIFACT, and its subsets. Data elements can include item name, item quantity, and order number, identical to a paper receiving advice document.

The EDI 861 acts as a report between the shipper and buyer to indicate that the order has arrived intact to its final destination. Also known as an Acceptance Certificate, the Receiving Advice Acceptance Certificate compares the item received with what was reported on the bill of lading (BOL), packing slip or the advanced ship notice (ASN) data feed.

EDI Documents

Benefits of using an EDI 861 Receiving Advice/Acceptance Certificate

Both retailers and suppliers gain benefits from using the EDI 861 that relate to transaction accuracy as part of material handling as it provides the necessary reference details needed for confirming the movement of materials to all parties. Some of the benefits include but are not limited to:

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Improved overall inventory accuracy

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Ability to fix inventory errors more efficiently

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Ability to identify potential fraud

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Ability to identify/fix errors that could affect buyer/vendor relationship

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Reduction of manual processes in addressing consumer returns

Key data elements included in a Receiving Advice/Acceptance Certificate:

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Return delivery confirmation and conditions detail

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Notification that addresses whether all or part of a shipment was received or not received

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Verification of what was shipped versus received

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Verification of whether any items were damaged in transit

Common issues regarding EDI 861

Human errors or missing information fields

Are you encountering incomplete data that prevents or delays the quotation process from moving forward?

Lack of timely response

Are you seeing delays in the EDI 861Functional Acknowledgment sent back from the retailer/buyer to the supplier, slowing the process?

Automate EDI 861 with Full-Service EDI from SPS Commerce

SPS communicates directly with your trading partners to manage all the unique connectivity, setup, requirements, updates and support efforts. SPS also takes ownership of understanding your trading partner requirements and making map changes. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution.

Managing ongoing EDI tasks can be complex and time-consuming. A full-service provider, like SPS Commerce, affords you an expert team that can take on the responsibility of ongoing management of your EDI solution.

The SPS team actively manages 9,000 changes from retailers each year. SPS Fulfillment proactively monitors and optimizes your solution to prevent errors and minimize data entry. Interested in learning more about our EDI solution?

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