EDI 846 - Inventory Inquiry/Advice

The EDI 846 keeps retailers and suppliers up to date on inventory levels and is required for dropship or direct-to-consumer types of fulfillment models. In most cases, it is used by retailers who are asking their suppliers about current and future inventory available for their stores and warehouses.

EDI Documents

Benefits of using the EDI 846 Inventory Inquiry/Advice

Both buyers (retailers) and sellers (suppliers) benefit from implementing the EDI 846. Many of these are dependent on how automated and integrated the transaction is for both parties. Some of the benefits include:


Retailers can better plan warehouse and store ordering


Reduces manual processes and human error for all trading partners


Allows both suppliers and retailers to better manage eCommerce drop shipping


Communicates to the retailer when the item will be available again if out of stock


Enables the supplier to advise when product is out of stock or no longer being made


Supports the ability for retailers to order non-stock items/special orders from suppliers


Enables retailers to manage details on their website such as item out of stock, quantity available, or remove the item from the website

Key data elements included in an EDI 846 Inventory Feed:


Inventory date


Identifying number


Product item identifiers/services such as UPC/EAN/GTIN needed with their respective quantities

Additional data that may also be included in the Inventory Inquiry/Advice are:


Vendor number


Discontinued products


Supplier warehouse locations with on hand amounts by item


Item description


Out of stock items and restock dates


Additional item identifiers such as buyer item number and vendor part number

Common issues regarding EDI 846


Some companies don’t have an accurate inventory system or their stock status is not properly maintained. This can be a significant challenge since the EDI 846 requires accurate inventory information.


Retailers have different requirements for suppliers sending the EDI 846 document. It’s important to respond quickly. Often the EDI 846 must be sent every day or multiple times per day.

Automate 846 Inventory Inquiry/Advice with Full-Service EDI from SPS Commerce

Managing ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution.

SPS communicates directly with your trading partners to manage connectivity, setup, requirements, updates and support efforts. SPS also takes ownership of understanding
your trading partner requirements and making map changes.

SPS Fulfillment proactively monitors and optimizes your solution to prevent errors and minimize data entry. Interested in learning more about our EDI solution?

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