EDI 845 - Price Authorization Acknowledgement Status

Vendors send the EDI 845 to its partners after pricing changes are discussed between vendors and retailers. This allows partners to document the change.

EDI Documents

Benefits of using an 845 Price Authorization Acknowledgement Status

Purchasers and suppliers benefit from implementing the EDI 845. Many of these benefits depend on how automated and integrated the transaction is for both parties. Some benefits include:


Retailers and distributors can manage supplier/manufacturer contracts more effectively


Retailers and distributors can improve pricing accuracy in customer billing


Both parties can reduce paperwork and gain operating efficiencies by completing transactions faster


Both parties can reduce time and effort spent in pricing/chargeback reconciliation

Key data elements included in a Price Authorization Acknowledgment/Status include:


Vendor name and address


Contract number


Pricing information


Item identifiers

The EDI 845 applies to new or renewed contracts, specifically to update:


Add customer


Remove customer


Change customer details


Item additions


Item removal


Item price change

Common issues regarding EDI 845

Many pricing errors occur because the affected parties do not have enough time to load contract pricing before it becomes active. This can be mitigated by providing more notice prior to a contract’s effective date.
Establishing a standardized process that includes issuing the EDI 845 well in advance can help prevent issues. By doing so, the supplier or manufacturer, retailer, distributor and GPO systems are in sync, resulting in price matches and preventing problems with chargebacks and rebates.

Automate 845 Price Acknowledgement Status with Full-Service EDI from SPS Commerce

Managing ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution.

SPS communicates directly with your trading partners to manage connectivity, setup, requirements, updates and support efforts. SPS also takes ownership of understanding your trading partner requirements and making map changes.

SPS Fulfillment proactively monitors and optimizes your solution to prevent errors and minimize data entry. Interested in learning more about our EDI solution?

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