EDI 845 - Price Authorization Acknowledgement Status

EDIFACT ATHSTS

The EDI 845 transaction set is also known as EDIFACT ATHSTS and x12 845 Price Authorization Acknowledgment Status. Vendors or manufacturers use this document to transmit specific data related to the status of or changes to a contract to retailers and distributors.
This information often relates to contract pricing agreements in the pharmaceutical or medical industry. The supplier may be negotiating with the retailer directly, or through a Group Purchasing Organization (GPO) on a contract. The EDI Price Authorization Acknowledgment Status document is part of the product/pricing group of EDI transactions.

EDI Documents

Benefits of using an 845 Price Authorization Acknowledgement Status

Purchasers and suppliers benefit from implementing the EDI 845. Many of these benefits depend on how automated and integrated the transaction is for both parties. Some benefits include:

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Retailers and distributors can manage supplier/manufacturer contracts more effectively

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Retailers and distributors can improve pricing accuracy in customer billing

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Both parties can reduce paperwork and gain operating efficiencies by completing transactions faster

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Both parties can reduce time and effort spent in pricing/chargeback reconciliation

Key data elements included in a Price Authorization Acknowledgment/Status include:

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Vendor name and address

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Contract number

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Pricing information

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Item identifiers

The EDI 845 applies to new or renewed contracts, specifically to update:

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Add customer

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Remove customer

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Change customer details

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Item additions

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Item removal

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Item price change

Common issues regarding EDI 845

Many pricing errors occur because the affected parties do not have enough time to load contract pricing before it becomes active. This can be mitigated by providing more notice prior to a contract’s effective date.
Establishing a standardized process that includes issuing the EDI 845 well in advance can help prevent issues. By doing so, the supplier or manufacturer, retailer, distributor and GPO systems are in sync, resulting in price matches and preventing problems with chargebacks and rebates.

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