Purchase Order Change Acknowledgment & Request

EDI Document 865

What is an PO change acknowledgment/request?

An EDI 865 is for the seller to respond to a purchase order change (860), to communicate to a buyer the accepted or rejected order information. Additionally, it can be used to inform the buyer of changes made by the seller too. Due to many similarities between the 855 Acknowledgment and 865 Acknowledgement, buyers will typically indicate their document preferences during the initial EDI transaction discussion.

The data elements included in the line item change of an EDI 865.

  • AI – Add Additional Item(s)
  • CA – Changes To Line Items
  • PC – Price Change
  • QD – Quantity Decrease
  • QI – Quantity Increase

The code elements included in the line item acknowledgement of an EDI 865.

  • DR – Item Accepted – Date Rescheduled
  • IA – Item Accepted
  • IC – Item Accepted – Changes Made
  • ID – Item Deleted
  • IQ – Item Accepted – Quantity Changed

Benefits

There are benefits to both the purchaser and the supplier of implementing electronic trading of the purchase order acknowledgement. Many of these are dependent on how automated and integrated the transaction is for both parties. Some of the benefits that can be realized include:

  • Provide timely and automated visibility into a suppliers commitment to fulfill
  • Supports alignment of order information between suppliers and their trading partners
  • Reduces post invoice reconciliation issues
  • Allows retailers to confirm supplier fulfilled e-commerce orders for end consumers

Want to learn more about specific EDI files?

Here’s a long list of EDI transactions commonly used in retail.

graphic showing raw EDI data for EDI 997, EDI 850, and EDI 852 transactions

Questions about EDI?

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