EDI 840 - Request for Quotation

EDIFACT REQUOTE

EDI 840 (X12 840) is a digital EDI document version of a paper Request for Quotation. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The EDI 840, or Edifact REQUOTE, is part of a broader grouping of the X12M supply transaction set, which is divided into various segments and data elements.

An EDI transaction set is a document defined by the ANSI X12 EDI standard that prescribes the exchange of information between two businesses using electronic means. The 840 document is used by retailers and buyers to facilitate the electronic exchange of information supporting requests from suppliers for the quotation of price, delivery schedule or other items related to a supplier’s goods and services.

EDI Documents

Benefits of using an EDI 840 Request for Quotation

Both retailers and suppliers gain benefits from using the EDI 840 that relate to transaction accuracy as part of material handling as it provides the necessary reference details needed for pricing and movement of materials to all parties.

There are a limitless number of possibilities available for a company to include data on an 840 Request for Quotation. Some of the benefits that can be realized include but are not limited to:

R
Elimination of communication application errors created by using phone, email, fax or mailed paper reports
R
Improved order status information when information on a product or order is required
R
The ability for the originator of the transaction set to make timely corrections to inconsistencies, minimizing the impact on time-sensitive applications
R
Fewer back-order situations and fewer product returns

Key data elements included in a request for quotation:

R
Anything that would be consistent with a paper RFQ
R
Deadline for submission of the bid
R
Solicitation of price and payment conditions
R
Delivery schedule and conditions detail
R
Packaging and shipping costs
R
Description, quantity and price of the goods or services

Common issues regarding EDI 832

Human errors and missing fields

Do you encounter incomplete data that prevents or delays the quotation process from moving forward?

Older format issues

Some older formats of EDI (EDIFACT or IMP) were not created for humans to read and understand them, therefore catching and fixing errors can be challenging.

Lack of timely response time

Are you experiencing delays in the EDI 997 Functional Acknowledgment sent back from the retailer/buyer to the supplier, slowing your processes?

Automate EDI 840 with Full-Service EDI from SPS Commerce

Using your on-site manual resources to manage ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution. SPS Commerce helps buyers by setting up this transaction so that they can be efficient with their time and redirect their focus to growing the business and providing better customer service.

A full-service provider, like SPS Commerce, has an expert team that handles ongoing management of your EDI solution.

The SPS team actively manages 9,000 changes from retailers each year. SPS communicates directly with your trading partners to manage connectivity, setup, requirements, updates and support efforts. SPS also takes ownership of understanding your trading partner requirements and making map changes.

SPS Fulfillment proactively monitors and optimizes your solution to prevent errors and minimize data entry. Interested in learning more about our EDI solution?

Eliminate the expense of manual processes.

Remove the time and effort of taking it on yourself. Start here.

(You'll hear back within 1 business day)

Additional EDI Resources

Enter a virtual library of information about EDI for suppliers, vendors and distributors to provide you with the product knowledge you need to power your business.

Ultimate List of EDI Transactions

Here are some of the most common documents and transactions that are supported through EDI automation.

See the Ultimate List

Five Top EDI Documents to Automate

When you automate your most-used EDI documents, it can significantly cut down keystrokes and speed up processes.

Give Me Five

EDI Glossary

Terminology including retail definitions, order management models, supply chain roles, software and distribution channels.

What’s the Word

EDI for Suppliers & Vendors

Discover how leading vendor and supplier businesses are serving their customers better with EDI solutions from SPS Commerce.

EDI for Suppliers & Vendors