EDI 810 - Invoice

EDIFACT INVOIC

The EDI 810 is also known as EDIFACT INVOIC and x12 810 Invoice. An EDI Invoice is an electronic version of a paper invoice that sellers send to buyers to request payment for products delivered.

An electronic invoice is one of the most fundamental documents in an automated EDI system.

EDI Documents

Benefits of using an 810 Invoice

Both buyers (retailers) and sellers (suppliers) benefit from implementing the EDI 810. Benefits include:

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Greater efficiencies and reduced paperwork for both parties

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Faster reconciliation may result in a more timely payment for suppliers

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Eliminate data entry errors associated with manual entry for both parties

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Buyers can reconcile against orders/shipments to verify correct invoice amounts

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Reduce administrative time spent manually submitting invoices (supplier) and manually entering invoices (buyer), allowing for resources to focus on value-added work

Key data elements included in an EDI Invoice

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Item price

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Invoice date

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Invoice number

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Purchase order number

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Product/service identifiers such as UPC/EAN/GTIN with their respective quantities 

Additional data that may also be included in the EDI Invoice:

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Taxes

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Vendor number

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Carrier and service levels

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Ship to and remit to locations

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Invoice terms

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Shipping information

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Charges and/or allowances

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Additional item identifiers such as buyer item number and vendor part number

Common issues regarding EDI 810

Inconsistencies in the EDI 810 document may result in payment delays or short payments. Here are some common challenges:

Discounts:

Miscalculations or misrepresentations of discounts in the EDI 810 document can cause invoices to be inaccurate.

Pricing:

If pricing is incorrect on the purchase order, the supplier’s invoice may not meet a retailer’s pricing expectations. Validating the pricing in the invoice against the pricing in the order can prevent overcharging or undercharging.

Invoices out of balance:

At times line items may not correctly add up to the invoice total due to data mapping or rounding errors. In this case, the retailer is likely to pay the lesser of the two amounts, resulting in short payments.

Automate 810 Invoice with Full-Service EDI from SPS Commerce

Managing ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution.

SPS communicates directly with your trading partners to manage connectivity, setup, requirements, updates and support efforts. SPS also takes ownership of understanding your trading partner requirements and making map changes.

SPS Fulfillment proactively monitors and optimizes your solution to prevent errors and minimize data entry. Interested in learning more about our EDI solution?

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EDI Glossary

Terminology including retail definitions, order management models, supply chain roles, software and distribution channels.

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