Common EDI Transactions and Usage - SPS Commerce

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EDI for Retail Supply Chains Cheat Sheet

Electronic Data Interchange (EDI) is a common language of documents in the supply chain industry to facilitate clear and secure communication between supplier and buyer.

A myriad of codes are used between supply chain functions like Transportation, Logistics, Manufacturing, and Finance.

Download this Retail Supplier EDI Cheat Sheet to have all the industry-specific EDI codes at your fingertips.

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EDI Transactions and Usage

Below are the most common EDI transactions that are supported within the X12 and EDIFACT EDI world.

Operational Function:

Supplier Collaboration

X12 Transaction Number	EDIFACT Transaction ID	Transaction name	Transaction Usage
832	PRICAT	Price/Sales Catalog	Used in general retail to obtain supplier item information and load to their Item master file for new good, item updates or discontinued product notification
879		Price Information	Used in grocery to share item price updates
888		Item Maintenance	Used in grocery to obtain supplier item information and load to their Item master file for new good, item updates or discontinued product notification
889		Promotion Announcement	Used in grocery to share item promotion price updates/alerts
830		Planning Schedule	Used in retail to share with the suppliers forecast/future purchase plans
846	INVRPT	Inventory Inquiry/Advice	Most commonly used by suppliers to provide available and future inventory quantities, corporately or by ship from location
852	SLSRPT	Product Activity Data	Used in retail and grocery to provide sales and store inventory to suppliers. Also used by grocery to report sales for scan based trading relationships (in this usage, the grocer also create an internal invoice to pay the supplier), also known for use with consignment relationships

Order Cycle

X12 Transaction Number	EDIFACT Transaction ID	Transaction name	Transaction Usage
850	ORDERS	Purchase Order	Used in retail for order products to be shipped to a DC/store or end consumer. Can contain a single ship to or a single order with multiple ship to and provided marked for/cross dock packing details
875		Grocery Product Purchase Order	Used in retail for order products to be shipped to a DC/store
855	ORDRSP	Purchase Order Acknowledgment	Used by retail as an acknowledgement of the purchase order. Also used by retail and grocery as a suggested PO from the supplier to the buyer for VMI (Vendor Managed Inventory)
869	ORSSTA	Order Status Inquiry	Used by retail to request the status of an order with the supplier
870	ORDREP	Order Status Report	Used by retail as the suppliers response to a retailers request for the status of the order.
860	ORDCHG	Purchase Order Change – Buyer Initiated	Used in retail to communicate order changes to the supplier.
865		Purchase Order Change Acknowledgement/Request – Seller Initiated	Used in retail (primarily in the vendor direct to consumer model) to confirm acknowledgment of PO change or order cancelation
876		Grocery Product Purchase Order Change	Used in grocery to communicate order changes to the supplier.
856	DESADV	Shipment Notification	Used as advance ship notice or shipment confirmation. From supplier to retailer. retailer will use as visibility to inbound shipments, receiving automation or confirmation of shipment for vendor direct to consumer orders
857		Shipment and Billing	Used primarily in book retail as both an advance ship notice and an invoice

Finance

X12 Transaction Number	EDIFACT Transaction ID	Transaction name	Transaction Usage
810	INVOIC	Invoice	Used by retail where supplier requests payment for products or services rendered
880		Grocery Product Invoice	Used by grocery where supplier requests payment for products
811		Consolidated Service Invoice/Statement	Used by retail where supplier requests payment services rendered
812		Credit/Debit Adjustment	Used in retail and grocery as either a credit memo from the supplier to the retailer or as a debit memo (deduction notice) from the retailer to the supplier.
820	REMADV	Payment Order/Remittance Advice	Used by all buying organizations to report to the suppliers that payment has been made on the details of what makes up that payment
823		Lockbox	Used by banks to report deposits made to a suppliers account from retailer payments
894		Delivery/Return Base Record	Used by grocery and specialty retailers where suppliers are invoicing what was delivered to the store in the direct store delivery model. Often used with NEX/DEX systems
895		Delivery/Return Acknowledgment or Adjustment	Used by grocery and specialty retailers where retailer provides details of the acceptance of the 894 invoice or provide a reconciliation against the 894 invoicing
210		Motor Carrier Freight Details and Invoice	Used by motor carriers to invoice either retailers, suppliers, manufacturers etc for freight services
882		Direct Store Delivery Summary Information	Used in grocery as a summary invoice billing. Details represent a single invoice charging multiple locations

Transportation/Logistics Management

X12 Transaction Number	EDIFACT Transaction ID	Transaction name	Transaction Usage
204		Motor Carrier Load Tender	Used by shipper or consignee requesting a shipment to be picked up and routed. Used for single stop routes , LTL (less than truck load) or TL (truck load)
211		Motor Carrier Bill of Lading	Used by shipper or consignee requesting a shipment to be picked up and routed. Used for multiple stop routes , LTL (less than truck load)
990		Response to a Load Tender	Acceptance of the load tender (204, 211)
215		Motor Carrier Pickup Manifest	Used by retailers and suppliers to communicate contents of a dropped trailer that is ready for pickup with a carrier
214		Transportation Carrier Shipment Status Message	Used in retail and grocery where the carrier provide the status of a shipment moved by a transportation carrier
753		Request for Routing Instruction	Used in retail when the retailer is managing their inbound freight from suppliers. suppliers will send this transaction to indicate a shipment is ready for pickup and the window of time the product is available
754		Routing Instructions	Used in retail when the retailer is managing their inbound freight from suppliers. retailer will send this transaction to suppliers indicating the carrier and when the shipment will be pickup
300		Reservation/Booking Request	Used by import freight forwarder/consolidators for suppliers to book space for a shipment on an ocean container
301		Confirmation	Used by import freight forwarder/consolidators to communicate acceptance of booking request to the suppliers for a shipment on an ocean container
315		Status Details (Ocean)	Used in retail and grocery where the ocean carrier provide the status of a shipment moved by a ocean liner

Warehouse Fulfillment

X12 Transaction Number	EDIFACT Transaction ID	Transaction name	Transaction Usage
940		Warehouse Shipping Order	Used in warehouse fulfillment service providers. Represents a request from the retailer or supplier to have the 3PL DC fill/pick products to be shipped
943		Warehouse Stock Transfer Shipment Advice	Used in warehouse fulfillment service providers. Represents a notification by the 3PL DC about products transfers being shipped
944		Warehouse Stock Transfer Receipt Advice	Used in warehouse fulfillment service providers. Represents a notification by the 3PL DC about products transfers being received
945		Warehouse Shipment Advice	Used in warehouse fulfillment service providers. Represents a request from the retailer or supplier to have the 3PL DC fill/pick products to be shipped
947		Warehouse Inventory Adjustment Advice	Used in warehouse fulfillment service providers to indicate product movement within the warehouse. Includes recalls, damage, obsolesces or cycle inventory counts adjustments or levels
861	RECADV	Receiving Advice/Acceptance	Used to report what has been received against an inbound shipment

Manufacturing/Material Handling

X12 Transaction Number	EDIFACT Transaction ID	Transaction name	Transaction Usage
840	REQOTE	Request for Quotation	Used to request a quote for product or services (Bid)
843	QUOTES	Response to Requested Quotation	Used to respond to a quote for product or services (Bid)
830	DELFOR	Planning Schedule with Release Capability	Used in manufacturing to indicate future planned and current committed quantities of an item against a contract. suppliers will ship against the release request
862	DELJIT	Shipping Schedule	Used in manufacturing to request a supplier to schedule a shipment against an order

Other

X12 Transaction Number	EDIFACT Transaction ID	Transaction name	Transaction Usage
180		Return Merchandise Authorization and Notification	Used by retailers to request return authorization for products and by suppliers to authorize return or disposition of product
816		Organizational Relationships	Used by retailers to report the store number and addresses of their locations. Can be a complete list or an update of the store details
845		Price Authorization Acknowledgement/Status	Primarily used in medical/pharmaceuticals where a manufacturer is reporting the award of a bid or contract and the locations/customers supporting the bid to a distributor
844		Product Transfer Account Adjustment	Primarily used in medical/pharmaceuticals where a distributor reports or requests a rebate for products shipped/sold at bid price below purchase price to the Manufacturer for reimbursement
867	SLSRPT	Product Transfer and Resale Report	Primarily used in medical/pharmaceuticals where a distributor reports products movement/shipped/sold
849		Response to Product Transfer Account Adjustment	Primarily used in medical/pharmaceuticals where a manufacturer reports acceptance or a reconciliation of the rebate request (844)
824	BANSTA	Application Advice	Used by buying organizations to report an error in the processing of data from a supplier
864		Text Message	Also used by buying organizations to report an error in the processing of data from a supplier. But is also used for mass communications to a trading partner community