CONNECT · SHIPPING DOCUMENT MANAGEMENT
Shipping document management that has your proof ready before you need it.
Every shipment generates documents, but carrier portals expire them, warehouse scans lose them, and shared drives bury them.
SPS Document Explorer automatically retrieves, organizes, and stores every bill of lading, proof of delivery, and invoice, across 300+ carriers and trading partners, so proof is already there for disputes, audits, and ERP closeouts.
Every shipment generates documentation, but it’s hard to find it when it matters.
Documents live everywhere, and nowhere
Documents live in carrier portals, inboxes, shared drives, warehouse scans named things like Xerox_Scan_004.pdf. There’s no single place to look, and no way to know what’s missing until it’s already too late.
You find out something's missing at the worst time
The gap only shows up once it’s already costing you: a freight claim or dispute fails, an auditor asks for proof from a year ago, a buyer wants documentation you can’t produce.
Carriers delete proof before you ever need it
Parcel carriers like FedEx and UPS archive documents after just 60 days. Most suppliers don’t find out until a dispute window is already closing, and the document is already gone.
Trusted by leading supplier brands, including:
The network behind reliable document retrieval
Document retrieval connected to real EDI transaction data, not a standalone filing system
Proof, organized before you ever go looking for it
Automated Retrieval
300+ carrier and 3PL integrations pull BOLs, PODs, and invoices automatically, every night, from every source you've connected. No manual portal logins, no chasing.
Organized and Searchable
Every document is indexed by PO number, BOL, tracking number, and carrier, so anyone on your team can find anything in seconds, not hours.
Infinite Storage
No expiration, ever. Carriers delete proof of delivery after 60 to 120 days; SPS Document Explorer keeps it indefinitely, so it's there when you need it for disputes, audits, ERP closeouts, and freight claim management.
The Intelligent Layer
The moment a document lands, it gets read. OCR pulls the data, AI checks the signature and catches formatting issues, and if a shipment arrived damaged or short, image recognition flags it immediately, often before anyone's opened their inbox.
Stop hunting for documents
See how automated retrieval and infinite storage keep your proof ready before you ever need it.
Frequently Asked Questions
What is SPS Document Explorer?
SPS Document Explorer is automated shipping document management. It retrieves, organizes, and stores every bill of lading, proof of delivery, and invoice from carrier portals, 3PLs, and file storage, indexed by PO number and searchable in seconds, so proof is ready whenever you need it for a dispute, an audit, an ERP closeout, or freight claim management.
Does SPS Document Explorer only work with SPS Revenue Recovery?
No, SPS Document Explorer is a standalone product.
SPS Revenue Recovery customers get it built in for supported retailers, since good disputes need great proof, but any supplier can use it for their document storage needs for all retailers, whether they use that proof to dispute deductions or not.
Learn more about SPS Revenue Recovery.
What trading partners does SPS Document Explorer support?
SPS Document Explorer retrieves and organizes shipping documents for virtually any retailer or distributor you ship to. Coverage isn’t limited to a specific list. If you have a trading partner relationship, SPS Document Explorer can support it.
We already use SharePoint or a shared drive. Why do we need this?
General file storage keeps documents in a folder; it doesn’t retrieve them for you. Your team still has to log into carrier portals, download files, and name and file them manually. SPS Document Explorer retrieves documents automatically and keeps them tied to the PO, so nothing depends on someone remembering to save it.
How long are our shipping documents stored?
Indefinitely. Most carriers delete proof of delivery after 60 to 120 days. SPS Document Explorer has no expiration, so documents are still there for a dispute, an audit, or an ERP closeout months or years later.
I already use SPS Fulfillment. What changes for me?
If you’re sending ASNs or POs through SPS EDI, SPS Document Explorer can connect directly to that transaction data and retrieve documents automatically. Reach out and we can get you set up faster.