{"id":718383,"date":"2022-09-26T08:42:26","date_gmt":"2022-09-26T13:42:26","guid":{"rendered":"https:\/\/www.spscommerce.com\/?p=718383"},"modified":"2025-10-01T15:23:44","modified_gmt":"2025-10-01T20:23:44","slug":"why-how-most-european-countries-are-shifting-towards-e-invoicing","status":"publish","type":"post","link":"https:\/\/www.spscommerce.com\/eur\/blog\/why-how-most-european-countries-are-shifting-towards-e-invoicing\/","title":{"rendered":"Why & How Most European Countries Are Shifting Towards E-Invoicing"},"content":{"rendered":"

Why Adopt E-Invoicing?<\/strong><\/h2>\n

First, let\u2019s talk about the main reasons why most countries are adopting e-invoicing. Data security, lower costs, optimization of the supply chain, faster transactions, and limited tax fraud are some of the most prominent reasons. For instance, according to the last tax gap report by the European Commission in 2019, the tax gap in Romania was 34.9%, meaning that the amount of tax that was paid by taxpayers was 34.9% less than what they should have paid that year.<\/p>\n

This could have been avoided by implementing one of the control models for compliance reporting that allow authorities to monitor transactions.<\/p>\n

According to the European E-invoicing Service Providers Association (EESPA<\/a>), there are two types of systems (control models) for electronic compliance reporting to control VAT in B2B circumstances, and in the fight against fraud.<\/p>\n

Post-Audit Model<\/strong><\/h2>\n

First, there is thepost-audit model, which translates requirements from paper-based invoicing to electronic flows, and authorizes the free exchange of invoices between trading partners. In this case, it is required that e-invoices are preserved and available for inspection of financial records (audit) after the invoice has been issued.<\/p>\n

This model allows companies themselves to choose their preferred way of (e-)invoicing, as long as they store them correctly for when it\u2019s time for the post-audit. Moreover, the post-audit model requires companies\/trading partners to confirm the accuracy and authenticity of archived invoices for up to ten years by means of an accessible archive and periodic reporting.<\/p>\n

Most European countries use the post-audit model. These countries need to maintain the \u201cauthenticity and data integrity,\u201d which they can achieve by using digital signatures, business controls, EDI (Electronic Data Interchange), or other resources.<\/p>\n

Clearance Model<\/strong><\/h2>\n

The second model is the clearance model, which has a more direct approach to monitoring and supervising transactions and has more technical specifications than the aforementioned post-audit model. With the clearance model, the tax administration requires each invoice to be reported and authorized electronically by companies\/trading partners before or during the exchange process. An invoice in this model offers tax authorities the ability to create a transaction as soon as it occurs and therefore before the invoice is even issued to the recipient.<\/p>\n

This process is more beneficial than the traditional periodic tax reporting obligations, which transfer data to the tax administration on a monthly or quarterly basis.<\/p>\n

In practice, clearance models indicate that invoices need to be sent and received in a specified format and often can include the following requirements:<\/p>\n